Human Resources Process Automation

Why improve HR processes?

Managers of HR administrative services such as payroll and benefits need to focus on running a consistent, reliable operation at low cost. To do this, they need standard, simple, automated procedures. Our solutions bring down the time consuming paperwork and help you manage the procedures effectively.

Travel Request

Travel Request System is a thorough arrangement intended to help associations computerize and oversee two procedures identified with business travel: supporting travel demands and handling cost reports. Travel Request System gives four-state endorsement work process to overseeing both pre-travel and post-travel costs, empowering supervisors to viably control touring arrangements and costs.Travel Request System keeps track of all your travel details - requester information (e.g., project, cost center), travel information (e.g., cities, hotels), and travel expenses (e.g., payment method, currency). Excel-like interface for travel expenses is easy to understand and effective to use. Reporting functionality allows executives to make timely decisions based on accurate travel expense analyses. We plan to extend the Travel Request System functionality, and once you purchase it you will have free access to updates.

Key features:

• Both pre-travel and post-travel expense management

• Adding multiple destination support

• Multiple currencies support

• Approval workflow

• Email notification of requests to approve

Employee Screening

We provide solutions for automated job applicant screening, employee satisfaction surveys (opinion surveys), training surveys and exit interviews. Whether you want a customized interview for a specific job position, manager positions, anonymous opinion survey or a customer feedback survey, we will tailor an interview to meet your specific needs.

Following are the highlights:

Pre Screening

Our customers have found it advantageous to ask a series of pre-screening questions prior to the actual interview. Pre-screening questions generally consist of 4-10 questions that are mandatory requirements that all applicants must meet to be able to work for a particular company. If an applicant does not meet one of these requirements, the automated interview will inform the applicant of the requirement and invite the applicant to re-apply once they meet this specific requirement. This saves companies a tremendous amount of time and money.

 

Dashboard and Results

Once the interview is complete, there are different ways to obtain the information from the automated interview. The system can e-mail the information (can be multiple e-mails), export certain pieces of information to other systems within your company or both. Everything is automated and interview results are available immediately following the completion of each interview.

 

Employee Onboarding

Our solutions provide human resources (HR) personnel the information management tools they need to better manage the employee onboarding process and provide new employees with as smooth a transition as possible.

Our HR Onboarding solutions provides a holistic view in a single location offering increased visibility and centralized information management. This enables HR staff to track the entire employee onboarding process and monitor tasks across departments.

The HR Onboarding solutions enables you to:

  • Reduce employee onboarding processing time

  • Increase new employee satisfaction levels

  • Reduce overall employee processing costs

  • Gain greater oversight and control during the employee onboarding process

  • Reduce manual human errors

Employee Exit

Training Management

With our robust online training software, you get the power to simplify and automate timely training to your employees as well as the external audiences like customers, vendors and partners. Besides, the training management system is designed to be flexible enough to also provide performance support to the teams that run your operations.

Following are the features of our solution:

  • Web-based Training Platform- Your employees as well as your external audiences get the option of logging-in from anywhere and from any device to complete their assigned training.

  • Centralize Organization’s Data- easy maintenance and management of all the training metrics in a singular location.

  • Streamline Training-software helps you schedule and assign training by setting up of user groups.

  • Online Authoring Tool-you can design the learning materials and tutorials without any programming needed.

Automation of employee separation process entails having a technology platform that stores all separation-related information centrally and enables streamlined execution of process steps based on defined events, workflows and roles. This enables reduction in paperwork, timely execution of tasks, greater transparency, and compliance with policies and regulations. Below are the ways in which automation makes the employee separation process more efficient:

  • Provision of an online platform: to perform tasks like initiation, acceptance and approval of separation; initiation of counseling; display of the separation checklist;  display of information about available benefits; initiation and completion of dues clearance; execution of separation action; filling of forms and surveys; scheduling of exit interviews.

  • Automated delivery of reminders and notifications: such as escalation emails for timely closure of actions; reminders to employees to return organizational assets; reminders to employees to adhere to non-compete or non-disclosure agreements; notifications to relevant departments for deactivating physical and logical access to organization assets.

  • Timely generation of correspondence letters: like acknowledgment of separation request; acceptance of separation request; completion of dues clearance; full and final statement; certificate of service.

  • Provision of reports and analytic: on various areas such as reasons for separation; separation trends across departments, locations, demographic groups; comparison between involuntary and voluntary separation; success rate of retention programs.

 

Performance Management

Most large organizations have already made the transition to an automated performance management system. But many small- and mid-size companies have not. These companies continue to use word-processing documents, spreadsheets and email to administer their evaluations. The difficulties that arise are not surprising. A “manual” system can be inefficient. There may be significant time lags between the request for evaluations, the completion of the forms, the processing and aggregation of the feedback and the review of the results. In addition, a manual system may not be an effective tool for aligning the company’s goals with employee performance.

Some of the benefits of using an automated system are the following:

  • Setting Performance Objectives-We provide the Automation tools to facilitate communication regarding goals, allowing stakeholders to better see and adjust employee goals to ensure they are meaningful and tailored to fit company-wide objectives.

  • Increasing Visibility: Many employees do not track their progress towards performance goals. Also, many are unaware of how their personal goals fit with company-wide objectives. Our solutions are designed to provide real-time, constantly available information on progress on both counts. Automation allows for the easy generation of progress reports and can increase the visibility of company-wide objectives

  • Improving Compliance: Our automated systems designs forms which are centralized and may only be changed by authorized personnel. The system monitors compliance and automatically generate reminders.

  • Creating Effective Evaluations: The automated system allows managers to more frequently track employee performance. Through the real-time measurement of progress, managers can quickly identify gaps and make corrections. Our system is not a substitute for management skills; but they are an effective tool for enabling these skills. Ease of use also increases participation.